Frequently Asked Questions About Audio Visual Production

Planning an event and not sure where to start with AV? Here are answers to the questions we hear most often from event organisers, marketing teams, and conference planners.

General Questions

What does an AV production company actually do?

An AV (audio visual) production company supplies and operates the technical equipment and expertise that brings your event to life. This includes sound systems, screens and projection, lighting, live streaming, video production, and technical direction. At Aart Production House, we go beyond equipment hire — we design, manage, and operate your entire technical production from start to finish, so your event looks and sounds professional.

What’s the difference between AV hire and AV production?

AV hire means renting equipment — you get the gear but you’re responsible for setting it up and operating it. AV production is a full service: we design the technical setup for your event, supply all equipment, and provide experienced operators and technicians to run everything on the day. For corporate events and conferences, production is almost always the better choice because it ensures professional results.

Do I need an AV company for a small event?

It depends on what you’re trying to achieve. If you’re presenting to 20 people in a meeting room with a built-in projector, you might not need us. But if you want professional sound, confidence monitors for speakers, branded visuals, or any form of live streaming or recording — even for a small audience — a production team will make a noticeable difference. We handle events of all sizes.

Pricing & Booking

How much does AV production cost?

Every event is different, and we provide tailored quotes. As a general guide: a standard half-day conference for 100–200 attendees with audio, screens, and basic lighting typically starts from $3,000–$5,000. Full-day conferences with LED walls, live streaming, and multi-room setups are typically $8,000–$25,000+. We’re transparent with pricing and will always provide a detailed breakdown so you know exactly what you’re paying for.

How far in advance should I book?

We recommend 4–6 weeks for standard events and 8–12 weeks for large conferences or events requiring LED screens and custom staging. Peak event season (March–June and September–November) books up faster, so earlier is better. That said, we’ve pulled off successful events with just a few days’ notice when needed.

Do you require a deposit?

Yes, we typically require a 50% deposit to confirm your booking, with the balance due 7 days before the event. For larger productions, we can discuss staged payment plans. We’ll outline all payment terms clearly in your quote.

Technical Questions

What happens if equipment fails during my event?

We carry backup equipment on-site for all critical components — including spare microphones, a backup laptop, additional cables, and redundant streaming connections. Our technicians are experienced at troubleshooting live, and we build contingency plans into every production. In over 500 events, we’ve never had a failure that disrupted a client’s event.

Can you work with our existing venue AV?

Yes. Many venues have installed AV systems that we can integrate with. We’ll assess the venue’s equipment during our site visit and determine what we can use in-house versus what we need to supplement. We work collaboratively with venue technical teams to get the best result.

Do you provide content creation (slides, videos, graphics)?

Our primary service is live event production, but we can assist with presentation design, motion graphics, and event videos through our network of trusted creative partners. Let us know what you need and we’ll include it in your quote or recommend the right specialist.

Event-Specific Questions

Can you handle multiple rooms or stages at the same event?

Absolutely. Multi-room conferences are one of our specialities. We design and manage independent AV setups for each room while maintaining centralised technical direction, ensuring consistent quality and seamless transitions across your entire event.

Do you travel interstate and internationally?

Yes. While we’re based in Australia, we regularly deliver events interstate and have produced events internationally. For interstate work, we travel with our core team and equipment. For international events, we partner with vetted local suppliers and manage the production remotely plus on-site.

Still have questions? We’re happy to chat.